Email Signatures on Mobile Devices

Morgan Little - Systems Administrator

by Morgan Little
January 2019

As many of you are aware, email signatures are a fantastic way to add your contact and business information to the bottom of each of your emails. With Outlook, it is simple to add this feature through the Mail options (Here is an article on how to do this) but what if you are sending emails from your smart phone or tablet? In this edition of the Scylla IT Tips, we will give you the steps on how to apply signatures to your mobile device.

First, it’s good to know that that your signature is configured based off of the email account on the device and individual ones could be design to separate email accounts configured on your mobile device. This means you can follow the steps below and update the signature for your personal email accounts as well. Second, typically messages sent from your device will not carry over images or links so we recommend that you keep your signature “lite” with the essential information like name, phone, address, etc. Finally, if you are not confident in the your typing from your mobile device or have ran into auto-correct mistakes before, feel free to add a note in your signature that says “Sent from a mobile device, please excuse errors in typing”.

Now onto the steps to update your device. Please make sure to review the section based on your phone or tablet operating system.

Adding signatures in the Outlook App:

  1. From within the Outlook App, select the image or initials at the top left to open menu. Choose the gear icon to open the settings.

  2. Scroll down to the Mail section and Choose “Signature”.

  3. In the Signature Window, type your new signature. When done, choose the left point arrow to apply the change. NOTE: You can save time by copying your email signature from a message you had sent to help with this.

Adding signature on iOS devices (this includes iPhone and iPads):

  1. Choose Mail > Preferences, then click Signatures.
  2. In the left column, select the email account you want to use the signature for, then click the Add button.
  3. In the middle column, type a name for the signature. NOTE: You can save time by copying your email signature from a message you had sent to help with this.
  4. In the right column (the preview), create your signature.

Note: If you want your signature to appear after the original text of messages you reply to or forward, deselect the “Place signature above quoted text” checkbox.



Adding signature on Android devices:

  1. To start, open either the Email app or Gmail app, depending on which one you want to change.
  2. Next, tap the More button in the toolbar. It's represented by three dots: in Gmail, it's in the upper right; in Email, it's in the lower right. Next, select Settings from the menu that appears.
  3. On the Settings screen, tap the email address whose signature you want to change.
  4. On the next screen, scroll down and tap Signature.
  5. Enter the signature you want to use with that account, then tap OK. NOTE: You can save time by copying your email signature from a message you had sent to help with this.


In conclusion, we hope you enjoy having the knowledge on how to use this is a great way to extend your contact information while you are away from your desk. 

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